Home Pharmacists Pharmacist Qualifying Examination Application for Part I (MCQ) and Part II (OSCE) ID and Education Verification for Canadian Grads

ID and Education Verification for Canadian Grads

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Eligibility

You are required to first complete ID and Education Verification by submitting the completed application and ID documents if you graduated in Canada from a CCAPP accredited pharmacy program and intend to apply for the Pharmacist Qualifying Examination for the first time or if your ID and Education Verification expires.

IMPORTANT

Certification by PEBC does not guarantee eligibility with a Provincial Regulatory Authority (PRA). Prospective candidates must confirm the eligibility requirements of their PRA prior to applying for any of PEBC’s processes or exams. This will ensure candidates avoid completing processes or taking PEBC exams that are not required. PEBC does not track PRA eligibility requirements and therefore cannot advise candidates on the steps they should take to pursue provincial licensing.

Application Timeline

Please consider the following timeline before applying, to ensure you have enough time to complete ID and Education Verification and the Qualifying Examination application before an upcoming deadline.

Applying – Please only apply if you are in your final year of your pharmacy program. PEBC must receive the hard copy ID Verification application and your hard copy identification documents at the PEBC office, by the ID and Education Verification for Canadian Graduates deadline date, in order for you to be able to apply for the Qualifying Examination when applications open.

Note: the deadline to receive the application and identification documents for ID and Education Verification is not the same as the Qualifying Examination application deadline. It is well before the date the applications for the Qualifying Examination open.

Submitting Required Hardcopy Documents to PEBC – Part of the application process is submitting hardcopies of your application and ID.
ID and Education Verification – Once PEBC receives your application it could take up to 6 weeks for your application to be processed. It will then either be approved or you will be notified that there is an issue needing to be resolved.
Issue Resolution – PEBC will provide a deadline for you to resolve the issue.
ID and Education Verification Results – A results letter will be added to your Digital Wallet in your Portal account within one week of ID and Education Verification approval.
Qualifying Exam Application Access – Once your ID and Education Verification is approved, the Qualifying Examination applications will be added to your Candidate Portal account when the applications have been opened for that session, or within 5 business days of approval, if the applications are already open.
Applying for an Exam – The Qualifying Examination application(s) can be completed online with no hardcopy documents required, so you can apply the same day the applications are made available to you.
ID and Education Verification Expiry – ID and Education Verification is valid for 5 years. If you do not pass one part of the Qualifying Examination within 5 years of the date you passed ID and Education Verification, your ID and photo will expire, and you will need to redo ID and Education Verification before you are eligible to apply for an upcoming exam.

Applying for ID and Education Verification

Please use the CANADIAN GRADUATES self-enrollment application link to apply, if you do not already have a Portal account.

There are two phases for the ID and Education Verification application. The second phase will be made available to you once you complete the first phase.

1. Profile

Profile step

Please provide your complete name, address, preferred language and date of birth. When entering your name make sure it appears exactly as it is on the valid, government issued identification you will be submitting to PEBC.

Address – You do not need to use your home address. Enter the address PEBC should use when mailing something to you.
Education step
Provide the information requested.
- Degree Information – Only include your undergraduate pharmacy degree information. PEBC only evaluates your undergraduate education credentials to determine that they are the equivalent of a four-year undergraduate pharmacy degree in Canada. PEBC does not evaluate the equivalency of your highest level of education and cannot make use of any post-graduate education information.
- Program Completion Date – If the day you completed the program is not available, enter the 1^st of the month. PEBC only verifies the month and year.
Declaration and Terms and Conditions

Please acknowledge the Declaration Statements and PEBC’s Privacy Policies to complete your application. You will first need to read PEBC’s Privacy Policies found here.
Permission for Representative

Here you can indicate whether you would like to give permission for someone else to correspond with PEBC on your behalf. This only allows a representative to email PEBC to discuss your file using the email address you provide. All other correspondence and documents will be sent to you directly.

If you do not want to have a representative correspond with PEBC on your behalf, please answer the first question and skip the remaining questions.

2. ID and Education Verification

Please complete the following steps to apply for ID and Education Verification. You will also need to courier hard copies of your application and ID documents to PEBC. Instructions are provided within each step here and in the Portal application.

Application - Paper Version

The link to download the hard copy of the application is available within the Application – Paper Version step of the Portal ID and Education Verification application.

Please follow these guidelines to properly complete the paper version of the application.

You can fill in the application form before printing it or fill it in with pen by hand after printing it.
PEBC ID – This does not need to be included. You can add it if you have received it, but you do not need to ask PEBC for it before submitting your paper application.
Enter your name on your application exactly as it appears on the identification you are submitting with your application.
Fill out the other information requested. You do not need to use your home address. Enter the address PEBC should use when sending mail to you.
Attach a passport-acceptable photo to the application that was taken within the past year. The photo cannot be a photocopy or have been altered in any way.
You will need to have your application witnessed by one of the following:
- Notary public from anywhere in the world – stamp/seal and signature required
- Commissioner for oaths from anywhere in the world – stamp/seal and signature required
- Lawyer from anywhere in the world – license number and signature required
- Embassy/consulate official from anywhere in the world – stamp/seal and signature required
- Pharmacist or pharmacy technician currently licensed by a Canadian Provincial Regulatory Authority (PRA) – license number and signature required

The documents you send to PEBC must show the witness’ original stamps and/or signature plus your witness’ license number, if applicable.

While with your witness:

- Sign the application in the space provided
- Have your witness complete the Witness Declaration section
- Have your witness sign/stamp the photo as indicated on the application

Once you have completed the application, send it and accompanying documents, with tracking, to PEBC.

Be sure to confirm that you will mail your application to PEBC to complete this step of the application.

Please note: The “Application – Paper version received” step will be completed by PEBC.

ID Verification

Primary Identification

PEBC requires a properly certified copy of one of the following showing your name exactly as it appears on your application and other documents:

Your valid (unexpired) Canadian or international passport – identification information pages only
Your birth certificate
Both sides of your canadian citizenship card/certificate (only if it shows all names, including middle names)

*Do not submit your permanent resident card as primary identification.

Name Changes

If your name has changed, you will need to provide the primary ID required above for your original name, as well as documentation to support your change(s) of name. PEBC requires a properly certified copy of one of the following for each name change

Your marriage certificate
Your change of name certificate

If you have been married more than once, you will need to submit marriage or divorce papers for each marriage. Each document must show your surname before and after the marriage so we can track your names from one document to the next.

Identification Alternatives

These are acceptable reasons for not being able to meet the requirements detailed above

None of these documents were ever issued to you and cannot be issued
You no longer have any of these documents and they cannot be reissued
Your primary ID does not show your full, legal name as it appears on your application
If your name on your ID is spelled differently on your primary ID than on your application
The names on your degree, transcript or licensing statement are different than your name on your ID

If you are unable to submit the required documents due to any of the reasons listed you will need to make a statutory declaration before a notary public, commissioner for oaths, lawyer or embassy/consulate official. You must submit the original statutory declaration and it must state:

The official name as it appears on your application and other documents
Your date of birth
The reason you must submit a statutory declaration instead of meeting the primary ID requirements

To support the statutory declaration, you will need to submit certified copies of two pieces of valid, government issued ID, such as a driver’s license or health card. These pieces of ID must show your date of birth and your name exactly as they appear in your statutory declaration.

Certification and Acceptable Witnesses

How To Properly Certify a Document

Have a copy of the original document made. Do not make a copy of a copy.
Have each page of the document stamped and/or signed by someone with a qualification on the acceptable witness list found below. They must attest that the copy is an exact duplicate of the original. The document you send to PEBC must show the original stamps and/or signatures.
Do not submit original documents unless you do not want them returned. PEBC does not return documents under any circumstances.

Please have each page of your ID documents certified by one of the following:

Notary public from anywhere in the world – Stamp/seal and signature required
Commissioner for oaths from anywhere in the world – Stamp/seal and signature required
Lawyer from anywhere in the world – License number and signature required
Embassy/consulate official from anywhere in the world – Stamp/seal and signature required
Pharmacist or pharmacy technician currently licensed by a Canadian Provincial Regulatory Authority (PRA) – license number and signature required

The documents you send to PEBC must show the witness’ original stamps and/or signature plus your witness’ license number, if applicable.

Photo

You must ensure the photo you upload meets these requirements or it will be rejected and will slow down your application process.

A passport acceptable photo of yourself – it must be same passport acceptable photo that you glue to the hard copy of your application
Taken within one year of submission of your application
Have the extension .jpg
Be less than 200 Kb in size
Be 400 x 600 pixels minimum and 600 x 800 maximum
Scanned at 300 dpi
Cropped so there is no extra space around the perimeter of your photo
It cannot be part of a scan of an identification document
Do not upload more than one photo.

Be sure to confirm your ID documents will be sent to PEBC in order to complete ID Verification step.

Education Verification

Please confirm in the Portal application that the education information you entered in the Profile Phase is accurate and ready for PEBC to review.

PEBC Review

This step of the application is for PEBC only. You do not need to do anything for this step.

Application - Paper Version
The link to download the hard copy of the application is available within the Application – Paper Version step of the Portal ID and Education Verification application.

Please follow these guidelines to properly complete the paper version of the application.
1. You can fill in the application form before printing it or fill it in with pen by hand after printing it.
2. PEBC ID – This does not need to be included. You can add it if you have received it, but you do not need to ask PEBC for it before submitting your paper application.
3. Enter your name on your application exactly as it appears on the identification you are submitting with your application.
4. Fill out the other information requested. You do not need to use your home address. Enter the address PEBC should use when sending mail to you.
5. Attach a passport-acceptable photo to the application that was taken within the past year. The photo cannot be a photocopy or have been altered in any way.
6. You will need to have your application witnessed by one of the following:
  - Notary public from anywhere in the world – stamp/seal and signature required
  - Commissioner for oaths from anywhere in the world – stamp/seal and signature required
  - Lawyer from anywhere in the world – license number and signature required
  - Embassy/consulate official from anywhere in the world – stamp/seal and signature required
  - Pharmacist or pharmacy technician currently licensed by a Canadian Provincial Regulatory Authority (PRA) – license number and signature required
The documents you send to PEBC must show the witness’ original stamps and/or signature plus your witness’ license number, if applicable.
1. While with your witness:
- - Sign the application in the space provided
  - Have your witness complete the Witness Declaration section
  - Have your witness sign/stamp the photo as indicated on the application
1. Once you have completed the application, send it and accompanying documents, with tracking, to PEBC.
Be sure to confirm that you will mail your application to PEBC to complete this step of the application.

Please note: The “Application – Paper version received” step will be completed by PEBC.
ID Verification
Primary Identification

PEBC requires a properly certified copy of one of the following showing your name exactly as it appears on your application and other documents:
- Your valid (unexpired) Canadian or international passport – identification information pages only
- Your birth certificate
- Both sides of your canadian citizenship card/certificate (only if it shows all names, including middle names)
*Do not submit your permanent resident card as primary identification.

Name Changes

If your name has changed, you will need to provide the primary ID required above for your original name, as well as documentation to support your change(s) of name. PEBC requires a properly certified copy of one of the following for each name change
- Your marriage certificate
- Your change of name certificate
If you have been married more than once, you will need to submit marriage or divorce papers for each marriage. Each document must show your surname before and after the marriage so we can track your names from one document to the next.

Identification Alternatives

These are acceptable reasons for not being able to meet the requirements detailed above
- None of these documents were ever issued to you and cannot be issued
- You no longer have any of these documents and they cannot be reissued
- Your primary ID does not show your full, legal name as it appears on your application
- If your name on your ID is spelled differently on your primary ID than on your application
- The names on your degree, transcript or licensing statement are different than your name on your ID
If you are unable to submit the required documents due to any of the reasons listed you will need to make a statutory declaration before a notary public, commissioner for oaths, lawyer or embassy/consulate official. You must submit the original statutory declaration and it must state:
- The official name as it appears on your application and other documents
- Your date of birth
- The reason you must submit a statutory declaration instead of meeting the primary ID requirements
To support the statutory declaration, you will need to submit certified copies of two pieces of valid, government issued ID, such as a driver’s license or health card. These pieces of ID must show your date of birth and your name exactly as they appear in your statutory declaration.

Certification and Acceptable Witnesses

How To Properly Certify a Document
1. Have a copy of the original document made. Do not make a copy of a copy.
2. Have each page of the document stamped and/or signed by someone with a qualification on the acceptable witness list found below. They must attest that the copy is an exact duplicate of the original. The document you send to PEBC must show the original stamps and/or signatures.
3. Do not submit original documents unless you do not want them returned. PEBC does not return documents under any circumstances.
Please have each page of your ID documents certified by one of the following:
- Notary public from anywhere in the world – Stamp/seal and signature required
- Commissioner for oaths from anywhere in the world – Stamp/seal and signature required
- Lawyer from anywhere in the world – License number and signature required
- Embassy/consulate official from anywhere in the world – Stamp/seal and signature required
- Pharmacist or pharmacy technician currently licensed by a Canadian Provincial Regulatory Authority (PRA) – license number and signature required
The documents you send to PEBC must show the witness’ original stamps and/or signature plus your witness’ license number, if applicable.

Photo

You must ensure the photo you upload meets these requirements or it will be rejected and will slow down your application process.
- A passport acceptable photo of yourself – it must be same passport acceptable photo that you glue to the hard copy of your application
- Taken within one year of submission of your application
- Have the extension .jpg
- Be less than 200 Kb in size
- Be 400 x 600 pixels minimum and 600 x 800 maximum
- Scanned at 300 dpi
- Cropped so there is no extra space around the perimeter of your photo
- It cannot be part of a scan of an identification document
- Do not upload more than one photo.
Be sure to confirm your ID documents will be sent to PEBC in order to complete ID Verification step.
Education Verification

Please confirm in the Portal application that the education information you entered in the Profile Phase is accurate and ready for PEBC to review.
PEBC Review

This step of the application is for PEBC only. You do not need to do anything for this step.

Submitting Hard Copies of Documents to PEBC

After completing the online portions of the application, you must send PEBC hard copies of your application and ID documents. Please follow the instructions included above to correctly complete the hard copies of your documents before submitting them. You will need to courier your documents to the address found in the Contact Us section. PEBC recommends you send your documents with a tracking number so you can confirm delivery with the courier. Do not request signature confirmation and enter $0 as the value.

Steps Following Submission of IDV Application

Once PEBC receives the hardcopy of your application it will take up to six weeks for receipt of your application to be acknowledged and for the PEBC Review step in the portal to be updated.
If your application has outstanding requirements you will need to provide them before your ID and Education Verification can be approved.
Once your ID and Education Verification are approved, approval will be indicated in your Portal application, a results letter will be added to your Portal account and the Qualifying Examination applications will be added to your account once the applications have been opened for that session, or within 5 business days of approval if the applications have already been opened.

Communications

Always include your PEBC ID number in any correspondence with PEBC. Your PEBC ID is provided in your Portal account.
Allow 2 business days for a response to any inquiry you make before contacting the office about the same matter again.
Keep your Portal account updated with any changes to your contact information – address, telephone number and email address – by logging into your account and making the changes in your Portal profile.
PEBC will primarily communicate by email. Be sure to check your email regularly and make sure your email settings will allow PEBC emails to reach your inbox.
PEBC does not acknowledge receipt of any documents until your ID Verification application is received. If you wish to know the delivery status of a document, please check with your courier.

Pharmacist Qualifying Examination