Application for Part I (MCQ) and Part II (OSPE)

How to Properly Certify a Document

If PEBC requests that you submit a properly certified copy of a document, you must have a copy of the original document made and have each page stamped and/or signed by someone from the list of acceptable witnesses, which you will find below. By signing they attest to the fact that the copy is an exact duplicate of the original.

Translations

If a required document is not written in French or English, you will need to follow these guidelines to submit a translation:

1. The translation must be prepared by a government appointed, official translator.
2. Each page of the translation must include the original stamp and signature of your official translator.
3. A copy, or original version of the original language document must be submitted with the translation and each page must include the original stamp and signature of your official translator.
4. The name and credentials of your translator must appear in English or French.
5. The version of the translation must be the original. Copies are not accepted, even if certified.
6. If you are submitting a translation of your transcript, or licensing statement, the original language version you send must match the original language version sent directly to PEBC by your university or licensing authority.

Instructions for Completing Application

1. Enter your name exactly as it appears on your identification (see Identification section below).

2. You must indicate the following:

• your chosen exam date
• preferred language for each Part of the exam
• preferred location for each Part, including up to six choices of location for Part II (OSPE)
  Note: 
  • Part I (MCQ): You will be invited to schedule the exact date, time and location of your exam approximately 6 weeks before the exam.
  • Part II (OSPE): Requests for morning or afternoon OSPE sessions cannot be accommodated unless accompanied by supporting medical documentation

3. Fill out all other information requested being sure not to miss anything as it is all required. [Please note under the section “Pharmacy Technician Education or Training” – only include your diploma program information; do NOT include information regarding any bridging educational programs that you have completed.]

4. Make the required payment online and print the application form and checklist.

5. You will need two, identical, passport-acceptable photographs (with date taken, stamped or written on back by the photographer), for each application. If you are applying for both Parts I and II, you will need four photographs. They must have been taken within twelve months of the exam date. They cannot be photocopies, digital prints or alter your appearance in any way and they must be identical photographs.

Attach the photos to the application(s) as the instruction(s) on the application(s) indicate.

6. You will need to find an acceptable witness with any of the following qualifications:

• Program director of a Canadian pharmacy technician program
• Registrar of a Canadian pharmacy regulatory authority
• Pharmacist licensed by a Canadian pharmacy regulatory authority***
• Pharmacy technician licensed by a Canadian pharmacy regulatory authority***
• Notary public*
• Commissioner for oaths*
• Lawyer**
• Individual in one of the following professional categories in Canada who has known you for at least two years: medical doctor**, dentist**, accountant (CPA, CA, CMA, CGA)**, professional engineer**, bank manager, school principal, member of parliament or member of provincial government
• Embassy/consulate official*
  
  *Stamp/seal and signature required
  **License number and signature required
  ***License number, Provincial Regulatory Authority and signature required

7. While in the presence of your witness:

• Sign the printed application yourself in the space provided
• Have your witness fill in city, date, name, signature and title/profession
  • If the required license information or stamp/seal is not provided, the witness will be deemed unacceptable, regardless of their qualifications.
• Have your witness seal, stamp or sign the front of the photograph glued to the 1^st page of the application. The signature needs to cover part of the photograph and application.

Instructions for Submitting Necessary Identification

PRIMARY IDENTIFICATION:

We require a properly certified copy of one of the following showing your name exactly as it appears on your application:

• Your valid (unexpired) passport
• Your birth certificate
• Both sides of your Canadian Citizenship Card (only if it shows all names, including middle names)
• Both sides of your Canadian Citizenship Certificate

IF YOUR NAME HAS CHANGED we require a properly certified copy of one of the following for each name change:

• Your marriage certificate
• Your change of name certificate

If you have been married more than once you will need to submit marriage or divorce papers for each marriage. Each document must show your surname before and after the marriage so we can track your names from one document to the next.

ACCEPTABLE WITNESSES:

• Program director of a Canadian pharmacy technician program
• Registrar of a Canadian pharmacy regulatory authority
• Pharmacist licensed by a Canadian pharmacy regulatory authority***
• Pharmacy technician licensed by a Canadian pharmacy regulatory authority***
• Notary public*
• Commissioner for oaths*
• Lawyer**
• Individual in one of the following professional categories in Canada who has known you for at least two years: medical doctor**, dentist**, accountant (CPA, CA, CMA, CGA)**, professional engineer**, bank manager, school principal, member of parliament or member of provincial government
• Embassy/consulate official*
  
  *Stamp/seal and signature required
  **License number and signature required
  ***License number, Provincial Regulatory Authority and signature required

IF YOU DO NOT HAVE A VALID (UNEXPIRED) PASSPORT, CANADIAN CITIZENSHIP CARD, CANADIAN CITIZENSHIP CERTIFICATE OR BIRTH CERTIFICATE BECAUSE IT WAS NEVER ISSUED OR IT IS IMPOSSIBLE TO HAVE IT REISSUED, you will need to make a statutory declaration before a Notary Public, Commissioner for Oaths, or a lawyer that states:

• The official name your statutory declaration is representing
• Your date of birth
• An explanation of the reasons for not being able to submit an acceptable form of identification

You must submit the original, statutory declaration. PEBC does not accept copies of statutory declarations, even if they are certified. When submitting the declaration, certified photocopies of two official documents showing your legal name (with exactly the same spelling) and date of birth are also required. Acceptable documents include a social insurance card, passport, Canadian driver’s licence, health card, or secondary school certificate.

PLEASE NOTE: If you have been accepted for a previous PEBC exam you do not need to submit your identification again. Please be sure to include your PEBC ID # if this is the case.

Checklist (Page two of the Application)

A checklist will be printed along with your application that you will need to sign and include with your application for each Part of the exam. Please go through it carefully in order to double check that you are including all of the information required. If all of these instructions are not followed we may have to ask for documents to be resubmitted which could cause you to miss the deadline.

Receipt of Online Submission and Completed Application

PEBC will send an acknowledgement email for receipt of the hard copy application, within 4 weeks of receiving it.

PEBC will also review your application and send an acknowledgement email to confirm your application is complete. For Part II (OSPE), this notification reflects the site that you selected as your first choice and not necessarily the location where you will be taking the exam.

• • Candidates with completed Part I (MCQ) applications will receive the invitation to schedule the Part I (MCQ) exam appointment with Prometric.
  • Candidates with completed Part II (OSPE) applications will receive the PEBC Admission Card for Part II (OSPE), which will confirm the exact time and location of your exam. The PEBC Admission Card will be sent approximately 3 weeks prior to the exam.

If you have not received an invitation to schedule your Part I (MCQ) and/or the PEBC Admission Card for Part II (OSPE), at least 2 weeks prior to the exam, contact pebcinfo@pebc.ca.

If there are outstanding requirements, they will need to be fulfilled before you are eligible to take either Part I (MCQ) and/or the Part II (OSPE) exam.

Please make sure your email settings will allow PEBC emails to reach your inbox. You can choose to send your application with a tracking number so you can confirm delivery of your document with a courier.

PEBC will NOT respond to requests from applicants for receipt confirmation.

The printed versions of the completed applications (including checklists) and all supporting documents must be received at the PEBC office no later than 4:30 pm Eastern Time on the application deadline date. Applications that are received after the deadline date will NOT be processed.

Examination Fees

See Schedule of Fees and Fee Instructions.

Assignment To Examination Centres

When you apply for the Qualifying Examination, Part II (OSPE), you must indicate six different choices of exam sites.

Each exam location has a fixed number of spaces for candidates. Whenever possible, PEBC will try to assign your first choice location. The location may also be determined by the date of the online application submission date. If there are more applicants than space available for a specific location, candidates may be assigned a location based on prioritization factors, which will be determined at a later time, and based on the circumstances. Applicants may be assigned to one of their alternate choices or another location. In this case, an email notice of the change of location will be sent at least three weeks in advance of the exam.

Changing Examination Centres

Part I (MCQ)

To reschedule your exam, change your exam centre or exam method, visit www.prometric.com. Do not cancel your exam. Select ‘Rescheduling’ under ‘Test Centre’ to complete any of these actions.

Deadline: You may reschedule, change your exam centre or your exam method up to 48 hours prior to the first day of the exam window.

Part II (OSPE)